leasing broker

Required docs

Required documents for application

In the article „Analysis of the creditworthiness” it was mentioned that the lessors, prior to approving any given leasing deal, will carry out an analysis of the creditworthiness of the potential lessee. They will analyse her ability and willingness for meeting all payments /monthly installment, taxes, insurance installments/ associated with the leasling contract. To do this, they will need information. Some of this information is readily available in public sources – the Commercial register, the registers in the National Social Security Institute, the Central Credit Register, etc. The lessors, however, also need information which should be provided by the lessee, for which they will require certain documents.

The information which the leassors require may be classified in five groups:

  1. Application
  2. Identification information
  3. Information about the leasing asset
  4. Information about the financial standing of the potential lessee
  5. Additional information

 

Application

This is somewhat of a formality. However, it is important for the prospective lessee to share his desire to obtain a lease to acquire the selected leasing object. Typically, the “Lease Request or Application” templates are used to be completed and signed by the prospective lessee and addressed to the prospective lessor. It usually lists all the most important details of the leasing transaction sought: the lessee’s name, a description of the leasing object, the required lease term, the desired initial installment, the VAT treatment, the lessee’s financial status, and the like. The Application for a lease also contains a standard agreement on the use of the personal data provided. In the event that the lessor did not provide a typical Lease Application template, it is still reasonable for the lessee to write a cover letter to all the documents provided below, briefly and accurately describing what he is looking for. This will help the lessor in his work. The lease application is the basis for the future lease deal.

Standardly required document:

  • A filled out template of a „Leasing Application”

Identification information

In order to make any analysis of creditworthiness, lessors need to know exactly who their potential future lessee is. Lessees are generally divided into two groups – individuals and legal entities. Accordingly, the prospective lessor must determine who is applying for a lease and ensure their identification. For individuals, this is quite easy – information from the identity card of the prospective lessee is usually needed. Legal entities will need to provide the company name and its UIC, the rest is publicly available from the Commercial Register. Some information about the activity of the future lessee might also me required.

Standardly the required identification documents are:

  • For individuals: a copy of their ID card
  • For legal entities: name and UIC or a printout from the Commercial register with a brief description of their activity

After the proper identification of the lessee the precise defitnition of the leasing asset will be necessary.

Information about the leasing asset

The leasing asset is the primary collateral of the lessor for its receivables. The various leasing assets also imply different terms of the lease. Therefore, it is important to precisely define the leasing object – type, brand, model, additional equipment, warranty conditions.

For lessors, the vendor of the leasing asset is also important. Some suppliers enjoy excellent reputation while others are undesirable as leasing partners.
The lessee has normally chosen the leasing asset (see the article “Leasing Offers”). Detailed information on the selected leasing asset is contained in the offer by the vendor/supplier for its sale. The lessor needs this information to be included in the credit analysis process as well as to prepare the future purchase of the leasing object

Standardly required documents for defining the leasing asset:

  • Sales offer from the vendor of the asset

Information about the financial standing of the potential lessee

Some information about the financial standing of the future lessee is present in the Leasing Application. The lessors, however, require more detailed information about the financial position of their future client.

For individual clients this will be information about the sources of their income – labor contracts, rent contracts and the like.

For legal entities, information about their financial standing is present in their annual accounting reports – normally the Balance Sheet and the P&L. Depending on the time of the year of the application, interim accounting statements may be required for the months elapsed since the beginning of the current year. In the instances of more complex corporate activity, some other financial statements may be required.

As accounting records for just one year will not prove the good financial standing to the lessor, he will normally require the financial statements for the last 3 accounting years.

Standardly required documents for assessing the financial standing of the potential lessee:

For individuals:

  • Copy of the working contract
  • Copy of the annual tax declaration

For corporate entities:

  • Balance Sheet and P&L for the last 3 years
  • Copies of the tax declarations for the last 3 years
  • Additional financial statements /when necessary/

Additional information

Above we have descried the documents, which are most often required by the lessors. At the same time, depending on the sircumstances, it is possible that some additional information and the respective documents may be required. It may be requested by the lessor or provided by the lessee, as proof of her good creditworthiness.

Such may be documents linked with improving the creditworthiness /see the article „Analysis of the creditworthiness”/ – for example a notary deed for ownership of the rented real estate or a license for executing some specific profession or commercial activity.

Sometimes, when the creditworthiness of the lessee is not adequate for approval of the requested leasing, it is necessary to attract a “guarantor” for the lessee, who will guarantee /or eventually cover/ all outstanding obligations of the lessee. For the analysis of the creditworthiness of the guarantor, all the described above documents will be needed.

Common additional documents which are required:

  • Sertificates or licenses for a specific profession or commercial activity
  • Copies of real estate deeds
  • Copies of vehicle registrations
  • Insurance policies
  • Documents for proving the creditworthiness of a guarantor

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